Building Operations Coordinator

Calgary Sports and Entertainment Corporation, the company that owns the Calgary Flames and runs the Scotiabank Saddledome, is hiring a Building Operations Coordinator for its Building Operations department. The coordinator does the paperwork and scheduling for the facilities team at an NHL arena, keeping track of the maintenance that has to happen between games and concerts.

Most of the day is spent in the maintenance software, IMS 24/7. You take in new work orders, sort them by urgency, hand them to the right trade, and book them on dates that fit around the event calendar, checking against the venue booking system so maintenance and conversions never clash with an event. You chase stalled jobs, track preventive maintenance and inspections, and send status reports to Building Operations leadership.

There is time on your feet too. You walk the building before and after events to check cleanliness, safety, and anything broken, log what you find, and follow it up. On event days you may run radio dispatch, entering urgent requests and passing updates to the crews. You also help schedule training and contractors, and work with housekeeping, field of play, engineering, and trades.

The posting asks for a high school diploma and two or more years in building operations coordination or facilities administration, ideally somewhere event-driven. The role is full time and on site in Calgary, and CSEC says it stays open until the right person is found.

• Take in, sort, assign, and schedule work orders in the IMS 24/7 maintenance system
• Check maintenance and conversion schedules against the event calendar so work does not clash with events
• Follow up on stalled or wrongly scheduled work orders and re-plan them
• Track preventive maintenance and inspections and report overdue items to Building Operations leaders
• Walk the building before and after events and log cleanliness, safety, and repair issues
• Handle radio dispatch for urgent requests during events or busy shifts
• Schedule training, contractors, and vendors around operational and event needs

• High school diploma; post-secondary study in facility management, business, or operations is an asset
• Two or more years in building operations coordination, facilities administration, or similar work
• Comfortable with Microsoft 365 and able to learn and run a maintenance management system
• Familiarity with HVAC, electrical, plumbing, or ice plant systems is an asset
• Able to read floor plans, schematics, and maintenance instructions
• Organised and careful with detail, and able to explain things clearly to trades and managers